APEX: Town Control
Welcome to the Source
Welcome to the Liberty Bay Police Department's Internal Intranet Website, the Source.
On this site, your Command Team, Human Resources, Internal Affairs, and other divisions will present policies, procedures, and other important information that Officers and Staff of the Liberty Bay Police Department need to know while on-duty.
Information on the Source should be considered 'living documents' meaning that they are updated, modified, and added to regularly to fit the needs of the Department so please take the time to review this information on a regular basis and remember to always contact your superiors with any questions or concerns regarding any information presented here.
The canons defined by the Law Enforcement Code of Ethics, rules, regulations, and duties contained in this manual are published for the information and guidance of each employee of the Liberty Bay Police Department. Rules and regulations will invariably be adhered to at all times; however, the Chief of Police (or designee) may excuse officers and employees from strict adherence based on the relevance and practicality of a specific policy to an officer or employee’s assignment or duties, as well as any unique circumstances that may be present. Such discretion by the Chief of Police (or designee) will be applied with good judgment and in the best interests of the community and the department.
The duties and procedures are not intended to cover every situation which may arise in the course of one's duties. There will be times when officers will have to rely solely upon their discretion and experience to be effective. Officers' value to the community and department will be gauged not only by compliance with the instructions contained in this manual, but also by demonstration of good judgment, commitment, and performance under widely variant conditions. It is incumbent upon all officers to familiarize themselves with the contents of this operations manual so that they may know their duties and perform them properly.
By virtue of the authority vested in me as Chief of Police of the City of Liberty Bay, I hereby prescribe and adopt the following as a Manual of Operations for the Police Department of the City of Liberty Bay. This Operations Manual, as it hereafter is to be known, will be the standard by which the actions of all officers in the Department of Police are to be measured.
This Operations Manual will replace and supersede all Orders of this Department inconsistent herewith.
Cheree J. Shippe
Chief of Police, Liberty Bay
Striving To Protect The Public By Offering Quality Service, Constructive Partnerships, Future Focus And Personal Development Of Individuals.
The Liberty Bay Police Department is committed to being a world-class leader in law enforcement. We will pursue and engage the best trained, equipped, and committed professionals who demonstrate the highest standards of performance and best policing practices in partnership with the community.
In an ever-changing world, core values are constant, they are the fundamental beliefs of a person. Core values are not descriptions of the work we do or the strategies we employ to accomplish our mission. These values underlie our work, how we interact with each other and members of our community, and form the basis of our decision making. These three beliefs and values guide and inspire us in all we say and do; we will continually internalize and model these core values:
Our agency’s guiding principles are the strategies that we apply to accomplish our mission. They describe the manner in which our organization accomplishes its mission. These two guiding principles are how we meet the demands of our mission:
CODE OF ETHICS
As a Law Enforcement Officer, my fundamental duty is to serve mankind, to safeguard lives and property, to protect the innocent against deception, the weak against oppression or intimidation, and the peaceful against violence or disorder; and to respect the Constitutional rights of all men to liberty, equality and justice.
I will keep my private life unsullied as an example to all; maintain courageous calm in the face of danger, scorn or ridicule; develop self-restraint and be constantly mindful of the welfare of others. Honest in thought and deed in both my personal and official life, I will be exemplary in obeying the laws of the land and the regulations of my department. Whatever I see or hear of a confidential nature or that is confided to me in my official capacity will be kept ever secret unless revelation is necessary in the performance of my duty.
I will never act officiously or permit personal feelings, prejudices, animosities or friendships to influence my decisions. With no compromise for crime and with relentless prosecution of criminals, I will enforce the law courteously and appropriately without fear or favor, malice or ill will, never employing unnecessary force or violence and never accepting gratuities.
I recognize the badge of my office as a symbol of public faith, and I accept it as a public trust to be held so long as I am true to the ethics of the police service. I will constantly strive to achieve these objectives and ideals, dedicating myself to my chosen profession...law enforcement.
POLICE OFFICER'S OATH
I do solemnly swear that I will support the Laws and Constitution of the United States and of the State of Oregon, and the Charter and Ordinances of the City of Liberty Bay; and that I will faithfully perform the duties of the office of Police Officer of the City of Liberty Bay, to which I have been appointed.
The rank structure for the Liberty Bay Police Department is as follows.
All Sworn Staff start at the level of Recruit which is one step below this chart as they are not considered full ranked Officers at this level. This chart only applies to fully ranked members of the Liberty Bay Police Department.
Ranks & Responsibilities
Police Officer / Detective
A police officer has the responsibility (or duty) of enforcing federal, state laws along with municipal/city ordinances. They also have the responsibility of keeping the public peace. This is usually done by uniformed pro-active patrolling within their jurisdiction looking for and investigating law breakers, and by responding to calls for service. Police officers are required to keep notes of all situations in which they act and appear as witnesses during both criminal prosecutions and civil litigation. One of the lesser-known but most time-consuming duties of officers is completion of documentation of activity ("reporting").
Police Officer Positions Carry the Sub-Ranks of:
These ranks to not carry outwardly distinguishing factors, however they are used internally to track a Police Officer's career progress.
Chief of Police
Advancement / Promotion
The Liberty Bay Police Department operates on a merit based system for advancement system of it’s officers. This process is uniform and transparent for all members of the department and has been designed to make sure that all staff has an equal and fair chance to advance within the department based on their activity and actions.
When a new position becomes available, it will be posted to the LBPD Intraweb and applications will be accepted for the position from internal candidates and possibly external candidates. Each position will list the requirements for the role and what is expected from those selected for it as, like with all promotions, job responsibilities will increase with any grade increase.
After the application is received, each qualified candidate will receive an in-person interview and the compilation of that data, and any other required criteria, will be assessed before the final decision is made.
All candidates who advance to the in-person interview will receive a letter informing them of the outcome of their application.
Officers are permitted to apply to any position posted if they meet the requirements any time it is posted and there is no time limit between applications for different positions required.
Police Officers within the Liberty Bay Police Department are expected to conduct themselves in a professional and courteous manner at all times, whether dealing with other members of the department or the general public.
Unless otherwise noted, uniform is to be worn at all times. When approaching members of the public for a specific reasons, members should introduce themselves by rank and name.
Members are chosen and accepted into the department based on a lot of things and maturity is one of them. You are all adults and expected to act as such.
It is at no time acceptable to use undue force against anyone, nor is it acceptable to lose your temper while in the course of duty. Members are to utilize self control in all circumstances. While some cases may require a raised voice or use of force, it is to always be within departmental guidelines and fully documented.
Dealing with the Public
It cannot be stressed enough how important it is to conduct oneself in a professional and respectful manner at all times while in the public eye, your actions both on and off duty reflect on the department, and as such should reflect in a positive manner.
In all cases when approaching a member of the public for the purpose of speaking with them, you should address them in a polite manner, and the officer approaching is to introduce him or herself along with any other members accompanying the officer.
When infringing, cautioning or warning members of the public, it should be clearly explained what offense they have committed, along with any other relevant information.
General Duties and Responsibilities
General Duties for officers on patrol include looking for any sort of offenses, be they traffic or criminal. Patrols may be conducted on foot or in vehicle and any situation drawing the attention of the officer should be immediately reported via radio to the dispatcher.
If for any reason an officer leaves their vehicle or regular patrol course to investigate or deal with an incident, the circumstances are to be reported immediately to dispatch via radio.
Traffic Patrol Duties and Responsibilities
Traffic patrols are generally conducted in a vehicle and are targeted more so at traffic offenses, whether speeding, reckless driving or otherwise. Traffic officers are required to report any traffic stops to dispatch and include the location of the traffic stop for officer safety.
As with general duties, traffic officers may attend to other offenses sighted whilst on patrol and should notify dispatch immediately.
Unmarked Vehicle Patrols
Supervisors, Investigations Units, or other authorized personnel may conduct Traffic Patrols in unmarked vehicles, however, while performing any official patrol the Officer(s) involved must be in an authorized Liberty Bay Police Department uniform and be displaying proper credentials.
Investigations and other plain clothes units may not perform traffic stops on vehicles except in emergency situations. Plain clothes units may follow an offender covertly and call for a Marked Unit and/or Uniformed Officer to perform the stop. The plain clothes unit may provide evidence to the Uniformed Officer regarding what was seen and be a signing officer on the citation being issued.
Emergency Call Response
When a call for Police is received, it will be evaluated, prioritized, and resources deployed by a supervisor or dispatcher based on the information gathered. In the event that neither is available, the call is to be taken by an available unit. Based on the nature of the call, more than one vehicle or officer may be assigned a call.
Attending officers may respond with lights and sirens if so deemed necessary. Traveling with lights and sirens will be reported to dispatch as responding "Code 3." All calls do not require a Code 3 response and each responding officer should evaluate the situation given before assuming the need to run Code.
On arrival at the scene of an incident, attending Officers should notify dispatch that they have arrived and any immediate assessment of the scene, including if backup is required.
Once a scene has been cleared, attending Officers should make dispatch aware they of their next action, whether they are available for another call, returning to station for paperwork, returning to patrols etc.
Dealing with Offenders
Offenses should fall into the category of one of the offenses listed in the Criminal Code. If an offense has been committed that does not fit into the criteria, offender(s) may be detained while officers check with their supervisor as to whether the offender can be processed accordingly.
Warnings may issued for minor offences. This should be documented in an incident report and the appropriate form should be filed and handed to the offender.
Any warning issued should be noted in the Officer's Shift Report including the individual's name, date & time, and offense so these items can be tracked appropriately.
Traffic Offenses can be settled with an on-the-spot citation which can later be contested in court by the offender. Alternately, the offender can simply pay the fine at the police station or court house.
For all citations, the Town Control system must be used in order to facilitate the proper tracking and management of the citation. If a subject is not registered in the town control system, the information should be filled out manually to provide tracking data and the citation should be noted in the shift report of the Officer.
When facilitating an arrest, Officers should clearly indicate to the offender that they have been placed under arrest. This should be a verbal notification at first. If the offender refuses to comply, the officer should notify dispatch immediately and dispatch will arrange backup based on the urgency.
In the case that an offender is violent toward officers, force may be used. Refer to the use of force procedures for further details on use of force.
The person in custody must, prior to interrogation, be clearly informed that he or she has the right to remain silent, and that anything the person says will be used against that person in court; the person must be clearly informed that he or she has the right to consult with an attorney and to have that attorney present during questioning, and that, if he or she is indigent, an attorney will be provided at no cost to represent her or him.
The approved verbiage is provided below.
You have the right to remain silent. Anything you say can and will be used against you in a court of law. You have the right to an attorney. If you cannot afford an attorney, one will be appointed to you. Do you understand these rights as they have been read to you?
An arrestee's silence is not a waiver, but on June 1 2010, the Supreme Court ruled 5-4 that police are allowed to interrogate suspects who have not unambiguously invoked or waived their rights, and any statement given during questioning prior to invocation or waiving is admissible as evidence.
Once in custody, attending Officers should notify dispatch and return the offender to the station for processing. Refer to the criminal code for further information on charges.
Based on the crime committed, processed offender(s) may be released with a summons to appear, detained in the detention facility, or paperwork should be completed to have the offender transported to a nearby lockup/prison.
Use of Force
Police Officer Uniform
The approved Police Officer uniform for the Liberty Bay Police Department is as follows.
The following items are to be purchased by the Police Officer at the time of hiring.
The following items are issued by the Liberty Bay Police Department to all Officers at the time of hiring. These items can be located in the Liberty Bay Police Department locker room.
During the Winter Season, Officers are permitted to supplement their standard issued EPIA Black Uniform with the following.
At no time should a member of the Liberty Bay Police Department use any of the following items, reasoning is provided with each item.
Liberty Bay Police Department Officers and above are permitted to carry one (1) sidearm and one (1) non-lethal suppression device (Tazer) on their person during normal patrol operations.
Approved sidearms include any semi-automatic pistol, revolvers are not permitted for use in the Liberty Bay Police Department.
Please note, the Liberty Bay Police Department highly recommends the pistols below, however, most non-freebie/cheapbie pistols are accepted. Please contact your Division Commander for validation if a pistol is acceptable for use.
In the event that additional firepower is needed, all Liberty Bay Police Department cruisers are equipped with a single, special use, shotgun in the trunk. Advanced Firearm Trained Officers may also equip their cruisers with an AR15 or otherwise approved rifle for special case use.
Fully Automatic Weapons are *NOT* permitted without tactical training, certification, and approval from a senior officer.
LBV (LOAD BEARING VEST)
The LBV has been a staple of the Military and Police uniform for many years and is permitted for use by the Liberty Bay Police Department with restrictions. All vests used by members of the Liberty Bay Police Department must contain patches clearly stating ‘POLICE” on them to aid the public in identification of an individual wearing them.
The following restrictions/requirements must be followed for any LBV wishing to be worn on-duty by a member of the Liberty Bay Police Department.
Police Officers are only permitted to use the provided, marked, patrol units located in the LBPD Parking Area for patrol or emergency response purposes. The use of personal vehicles (POV) are forbidden at this level except in the requirement to respond to the station in the event of an emergency.
Police Officers are furnished with multiple vehicles provided with official LBPD markings and equipment, these may be used as needed, however, in the event that all vehicles are currently on patrol is is recommended that officers 'team up' and operate double crew on patrol. On patrol, officers should make every effort to communicate and return to the station at the earliest possible chance to pick up a second officer who does not have a vehicle.
Traditionally the vehicles provided by the Liberty Bay Police Department are for Official Use only, however certain classifications of vehicles may require special authorization for their use or may be restricted to use by specific divisions or ranks.
Patrol Vehicles (All Officers)
Special Use Vehicles (As Assigned / Supervisors)
Return of Vehicles
All staff are responsible to return any Department issued vehicle to the station upon completion of their shift, all vehicles are required to be backed into their parking space in the proper order to facilitate rapid deployment of units for the next officer's shift. All equipment should be deactivated (lights/radios) prior to leaving the vehicle in the parking area at the end of your shift.
Please make sure when you park a vehicle that you leave it in 'First Gear' and not reverse.
Emergency Equipment is only permitted to be used under authorized conditions such as responding to a Code-required event or to provide additional visibility to a vehicle requiring it during the standard operation of the duties of an Officer.
Operating code lights and/or sirens while performing other activities without the expressed requirement of the position can result in removal from patrol duty and assignment to desk duties at the Police Department until training on the proper use of emergency equipment can be performed.
POV/Non-Department Issued Vehicles
The use of non-Department issued vehicles that contain emergency equipment such as lighting and sirens is limited to Supervisors and above with the direct written approval of the Chief of Police to prevent the excessive propagation of non-marked vehicles operating from the Police Department.
Upon receiving permission from the Chief of Police, any wishing to use a non-Department issued vehicle must equip the vehicle to the standards of the Liberty Bay Police Department and present it to Departmental Leadership (Lieutenant or above) for review and approval of all emergency equipment and vehicle road-worthiness prior being permitted to be used on the road.
These unmarked POV may be considered take-home vehicles if provided by the officer.
Any member found to be abusing this policy can and will lose the right to any current or future use of a non-Department issued vehicle.
A limited number of Department Authorized 'Take Home' vehicles may be issued to Officers with the permission of the Chief of Police. Any vehicle issued to an Officer becomes their primary assigned unit and may be taken home with them at the completion of their shift.
In order to be eligible for this program you must meet the following criteria.
With those items met, you may petition the Chief of Police for permission, however, as stated there are only a limited number of vehicles available and all requests may not be granted.
Radios & Communication
Radio & Communications Overview
The LBPD Radio is for official use only and should not be used as a general communications device for any other purpose.
Instructions for operation of the radio is provided below.
Call-sign Assignment and Formatting
Call-signs should be formatted in the following format...
LBPD | CALLSIGN | FIRSTINITAL. LAST
LBPD | CX100 | C. SHIPPE
You can find your call-sign on the Departmental Roster available on the Town Control CAD System.
IC codes (Identity Code)
IC codes (Identity Code) or 6+1 codes are codes used in police in radio communications to describe the apparent ethnicity of a suspect. Originating in the late 1970s, the codes are based on a police officer's perceived view of an individual's ethnicity based on a visual assessment, as opposed to that individual's self-definition.
In most circumstances where an individual's ethnicity is recorded after spoken contact with police (such as a "Stop and Search" or arrest), police are required to use the category chosen by the suspect even if the selection is clearly at odds with the officer’s visual assessment.
PLAIN TEXT RADIO COMMUNICATIONS
Per the National Incident Management Systems (NIMS) protocol, the Liberty Bay Police Department does not use 10-Codes for radio communication and instead favors "Plain English" communications in any official radio communication.
Department of Homeland Security wants first responders to communicate in plain English during multi-agency situations, to ensure that everyone understands each other and as such it has been decided at the highest levels of the Liberty Bay Police Department to implement plain English communication at all times for all staff of the Liberty Bay Police Department and it's dispatch system.
TOWN CONTROL - Coming Soon